City of Gainesville
City Commission Regular Meeting
AGENDA

Thursday, December 01, 2022 at 1:00 P.m. - 10:00 P.m.

City Hall Auditorium

200 East University Avenue

Gainesville, FL 32601

 

Commission Members

Mayor Lauren Poe
Reina Saco (At Large, Seat A)
Cynthia Moore Chestnut (At Large, Seat B)
Desmon Duncan-Walker (District 1)
Mayor Pro Tem, Harvey Ward (District 2)
David Arreola (District 3)
Adrian Hayes-Santos (District 4)

 

The City Commission makes policy and conducts City business in an open forum. For information on how to attend the meeting and submit public comment, visit the City Agendas & Meetings website. 

Neighbors are welcome to attend meetings in person. Seating capacity may be limited. Fill out a comment card and give it to the meeting clerk to request to speak. Speakers will be called to share their comments in the order of sign-up.

 

The City Hall Auditorium and Roberta Lisle Kline Conference Room are equipped with hearing loop assistive listening systems. When using your own hearing aid, you must switch your device to Telecoil or “T” mode. If your hearing aid does not have a Telecoil mode, broadcast staff can provide a headset.

 

If you have a disability and need an accommodation in order to participate in this meeting, please contact the Office of Equity and Inclusion at [phone] at least two business days in advance. TTY (Text Telephone Telecommunication Device) users please call 711 (Florida Relay Service). For Speech to Speech (STS) relay, please call 1-877-955-5334. For STS Spanish relay, please call 1-877-955-8773.  For STS French Creole relay, please call 1-877-955-8707.

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A.

CALL TO ORDER - 1:00 PM

 

Agenda Statement: The City of Gainesville encourages civil public speech.  Disruptive behavior is not permitted during City Commission meetings. Please do not bring food, drinks, props, signs, posters, or similar materials into the Auditorium. Cheering and applause are only permitted during the Proclamations/Special Recognitions portion of the meeting.

B.

ROLL CALL

C.

INVOCATION

The Reverend Milford Griner, Pastor (retired), Freedom United Methodist Church

D.

ADOPTION OF THE AGENDA - Includes Consent and Regular Agenda Items

E.

CONSENT AGENDA

E.1

2022-718 5th Contract Amendment to Extend the Agreement for Solid Waste Collection with GFL Solid Waste Southeast, LLC (NB)

Contract extension to allow for franchise resolution.

• Recommendation:

  The City Commission approve the Fifth Amendment to the Amended and Restated Agreement between the City and GFL for the collection of solid waste, recyclable material, and yard trash at a cost not to exceed $6,000,000 and authorize the City Manager or designee to execute the appropriate contract documents, subject to approval by the City Attorney as to form and legality.

E.2

2022-725 Self-Contained Breathing Apparatus Purchase (B)

This item requests City Commission approval for the issuance of a purchase order to Municipal Emergency Services not to exceed $523,152.50 for firefighter self-contained breathing apparatus (SCBA) during FY23.

• Recommendation:

  The City Commission authorize the City Manager or designee to execute the purchase order not to exceed $523,152.50 to Municipal Emergency Services for self-contained breathing apparatus.

E.3

2022-737 City of Gainesville Regional Transit System (RTS) 2023 Public Transportation Agency Safety Plan Annual Safety Certification and Adoption (B)

This item is a request for the City Commission to review and adopt the updated City of Gainesville Regional Transit System (RTS) 2023 Public Transportation Agency Safety Plan (PTASP), and authorize the City Manager or designee to sign the PTASP Annual Safety Certification and Adoption.

• Recommendation:

  The City Commission: 1) review and adopt the City of Gainesville Regional Transit System (RTS) 2023 Public Transportation Agency Safety Plan (PTASP); and 2) authorize the City Manager or designee to sign the PTASP Annual Safety Certification and Adoption.

E.4

2022-738 Request for Proposal Award Recommendation for Community Safety Awareness Center (CSAC) Phase II (B)

This item is a request for the City Commission to authorize the bid award to Vetted Security Solutions in the amount of $131,564.41.

• Recommendation:

  The City Commission: 1) Award the RFP to Vetted Security Solutions in the amount of $131,564.41; 2) authorize the City Manager or designee to execute all contract documents and other necessary documents for the construction of the project, subject to the approval by the City Attorney as to form and legality.

E.5

2022-747 Rosier Voluntary Annexation Petitions for 12.410 Acres of Property on SW 47th Way (B)

This is the submission of petitions for the voluntary annexation of parcel 06972-000-000, located at 4329 SW 47^th Way, owned by Jill R. Rosier; and parcel 06973-000-000, located at 4301 SW 47^th Way, which is owned by the Mary C. Rosier Trustee. These parcels are generally located west of Interstate 75, south of SW Archer Road, east of SW 44th Street, and north of tax parcel 07240-049-000.

• Recommendation:

  The City Commission: 1) receive the petitions for annexation and make findings that it contains the signature of the property owners or authorized agents; 2) authorize the Mayor to provide notice to the Board of County Commissioners; 3) direct the City Manager to analyze the area; and 4) authorize the City Attorney to prepare and the City Clerk to advertise ordinances relating to the annexation of the area, if appropriate.

E.6

2022-748 Purchase of Workday Training Credits (B)

Purchase of Workday Training Credits for additional staff training and certifications in Workday.

• Recommendation:

  The City Commission 1) approve the purchase of Workday training credits via a Method of Sole Source Selection totaling $155,000 and 2) authorize the City Manager or designee to execute the agreement subject to approval by the City Attorney as to form and legality.

E.7

2022-755 Florida Blue Administrative Service Amendment and Specific Stop Loss Renewal (B)

This item will extend the Administrative Service Agreement and Specific Stop Loss Renewal through Plan Year 2023.

• Recommendation:

  The City Commission: 1) Approve the Contract for Administrative Services and Stop Loss Insurance renewal with Florida Blue; 2) Authorize the purchase order in an amount sufficient to pay the per contract fees and stop loss insurance premiums consistent with the per contract fees and rates; 3) Authorize the Interim City Manager or designee to sign all contracts with Florida Blue subject to review by the City Attorney as to form and legality.  

E.8

2022-759 Jevon Gumbs v. City of Gainesville, Florida; Pre-suit Litigation. (NB)

Approval of a pre-suit settlement of a personal injury claim arising from a traffic accident between a City RTS bus and another vehicle in the amount of $60,000 in exchange for a full and complete release of liability.

• Recommendation:

  The City Commission 1) approve the terms of the negotiated settlement agreement; and 2) authorize the City Attorney to settle the claim of Jevon Gumbs, arising from an accident that occurred on or about June 26, 2021.

E.9

2022-761 Proposed Amendment to Withdraw the Existing Pump Station Rebate As Defined in City Ordinance 27-102 (B)

Section 27-102 of the Gainesville, FL Code of Ordinances, enacted in 1996, established a wastewater Pump Station Rebate program which provides a mechanism for developers constructing new pump stations and force mains to receive rebates on a portion of the costs of those facilities from subsequent developers. However, the language in the ordinance has some ambiguities and creates potential financial risk and liability to GRU. Therefore, staff recommends that Section 27-102 be withdrawn from the code of ordinances at this time. Staff will subsequently perform further review to assess the usefulness of the policy and make a future recommendation on whether the ordinance should remain permanently stricken or re-written to conform to current interpretations of the law.

• Recommendation:

  The City Commission authorize the City Attorney to draft and the City Clerk to advertise an ordinance revising chapter 27 of the Code of Ordinances.

E.10

2022-765 Resignation of Jackie Davis from the SHIP - Affordable Housing Advisory Committee (B)

Resignation of Jackie Davis from the SHIP - Affordable Housing Advisory Committee.

• Recommendation:

  The City Commission accepts the resignation of Jackie Davis, effective immediately.

E.11

2022-766 Appointments to City Commission Advisory Boards and Committees (B) - 2022-766

• Recommendation:

  The City Commission appoint: 1) Fraliegh Krause as a student member to the Citizen’s Advisory Committee for Community Development for a partial term ending 9/30/2023; 2) April O’Neal to the City Beautification Board for a full term ending 11/1/2025; 3) Tiffany Lang to the Gainesville Art in Public Places Trust to a partial term ending 9/30/2023; 4) Sherwin Henry to Gainesville Community Reinvestment Area Advisory Board for a full term ending 10/3/2024; 5) Marilyn Prado and Jonathan Stephens to the Nature Centers Commission for full terms ending 11/1/2025; 6) Aaron Kelly and Frances Williams to the Police Advisory Council for partial terms ending 1/21/2023 and 1/21/2024 respectively; 7) Daniel Jacobs to the Public Recreation and Parks Board for a full term ending 6/1/2024; and 8) Oscar Santiago Perez to the Regional Transit Authority for a partial term ending 9/30/2024.

E.12

2022-760 HOME-ARP Allocation Plan (B)

Approval of HOME-ARP Allocation Plan for Submittal to the U.S. Department of Housing and Urban Development

• Recommendation:

  The City Commission 1) approve the submittal of the HOME-ARP Allocation Plan to HUD for review and expected approval; and 2) authorize the City Manager, or designee, to execute all required and related documents.

E.13

2022-768 RFQ Award Recommendation for One Nation One Project Artistic Director (B)

Request for Qualifications Award recommendation for the One Nation/One Project Artistic Director.

• Recommendation:

  The City Commission 1) Award the RFQ to the top ranked firm Theatrical Concepts, LLC, and 2) Authorize the City Manager or their designee to execute the agreement, subject to approval by the City Attorney as to form and legality.

E.14

2022-769 Joint City/County 2023 Meetings (NB)

• Recommendation:

  The City Commission approve January 23, April 17, August 28, and December 4, 2023 Joint City/County meetings.

F.

EARLY PUBLIC COMMENT ON AGENDA ITEMS

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment during later agenda items.

G.

GENERAL PUBLIC COMMENT

Members of the public may speak for up to three (3) minutes per meeting on any item not on the agenda. General Public Comment may be submitted in advance by pre-recorded voice message only (see page 2 for details). The General Public Comment period shall not exceed 30 minutes total.

H.

BUSINESS DISCUSSION ITEMS - AFTERNOON

H.1

2022-739 Immigrant Support Services (B)

Presentation on resources and support services municipalities may offer to immigrant communities.

• Recommendation:

  The City Commission hear a presentation from staff and discuss.

H.2

2022-752 Downtown Gainesville Strategic Plan – Downtown Management Organization (B)

The adopted Downtown Gainesville Strategic Plan indicated an immediate implementation priority being formation of place management organization. Staff has conducted a review of potential options for a Downtown Management Organization (DMO) and is bringing forward recommendations for Commission consideration and direction.

• Recommendation:

  The City Commission: The City Commission: 1) hear a presentation; 2) direct staff to identify $20,000 of funding for further development of recommendations concerning the Downtown Management Organization legal and funding structure and a suite of enhanced services; 3) direct staff to identify initial seed funding for a future Downtown Management Organization in the amount of $50,000 for initial implementation costs; and: 4) direct staff to present the Downtown Gainesville Strategic Plan and Downtown Management Organization implementation concept emphasizing “clean and safe” as the first organization priority to partners for equal levels of seed funding.

H.3

 2022-751 Downtown Gainesville Strategic Plan – Potential Capital Projects: Sweetwater Park (E University Ave to SE 4th Ave), Streatery (SW 1st Ave), and Festival Street (SE 1st Ave) (B)

Robert Mounts

On behalf of the Matheson History Museum, Inc., located at the center of the proposed "downtown jewel", Sweetwater Park, I recommend early planning to uncover Sweetwater Creek between the Museum and the Alachua County Library, improve access to east side of the library, and installation of a safe crosswalk across East University Avenue connecting the museum and NE Boulevard. There is a need for a pedestrian crosswalk now, irregardless of a future bike path connecting north and south.

The adopted Downtown Gainesville Strategic Plan indicated an immediate implementation priority being improvements to Sweetwater Park (a.k.a., Downtown Jewel), and its connection to the downtown via SE and SW 1^st Avenue. Staff has conducted a review of potential next steps for implementation of the Sweetwater Park, Streatery, and Festival Street and is bringing forward recommendations for Commission consideration and direction.

• Recommendation:

  The City Commission: The City Commission: 1) hear a presentation; 2) direct staff to identify funding in the amount of $200,000 to implement the steps outlined in the agenda item; 3) direct staff to present the Downtown Gainesville Strategic Plan and identified recommendations/concepts to enhance the Sweetwater Park, the Streatery and Festival Street to community partners.

H.4

2022-742 Economic Development Strategies (B)

Presentation on resources and support services municipalities can provide related to economic development.

• Recommendation:

  The City Commission hear a presentation from staff and discuss.

H.5

2022-763 City Commission Approval to Execute a Professional Service Agreement for Community Engagement Consulting Services (B)

GRU will be developing an Integrated Resource Plan (IRP) to meet future energy needs. The proposed IRP approach is based on industry best-practices and will include significant technical analysis along with public outreach in order to educate the public and receive input. GRU issued an Invitation to Negotiate (ITN) to seek a public engagement firm with specialized IRP experience to assist in the public engagement for the IRP. Staff recommends that the City Commission authorize the General Manager to execute an agreement with Acuity Design Group (ADG) to assist in public engagement for the IRP.

• Recommendation:

  Authorize the General Manager or his designee to execute a professional service agreement for Community Engagement Consulting Services Subject to approval by the City Attorney as to form and legality for an amount not to exceed $248,100 plus travel and reimbursable expenses.

H.6

2022-775 Request to Waive the 12-month Restriction on a Rezoning Application for 4.82 Acres of Property Located at 1015 South Main Street (NB) 

This is a request by a representative of the referenced property owner for the City Commission to waive the 12-month limitation contained within Section 30-3.12 of the City’s Land Development Code. The City’s code prohibits applications for rezoning on the same property for 12-months from the date when the City Commission denied a previous rezoning application.

• Recommendation:

  The City Commission consider the request and take any action it deems appropriate.

I.

RESOLUTIONS - AFTERNOON (Roll Call Required)

I.1

2022-754 Request to Adopt a Resolution Declaring a Portion of City Owned Property as Surplus (B)

This item requests the City Commission to adopt a Resolution declaring a portion of Tax Parcel #08189-000-000 as Surplus Property Not Designated for Affordable Housing.

• Recommendation:

  The City Commission: 1) adopt the Resolution declaring an approximate 6 acre portion of Tax Parcel #08189-000-000 as Surplus Property Not Designated for Affordable Housing; and, 2) direct the City Manager or designee to dispose of the property in a competitive manner.

I.2

2022-724 Resolution for 49 U.S. Code Chapter 53, Section 5310 Grant Applications (B)

This item is a request for the City Commission to adopt a Resolution required in support of the Regional Transit System (RTS) application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5310 grant for “Free Fare for Seniors,” and for capital assistance to purchase a replacement van, and requesting authorization for the City Manager or designee to execute related Public Transportation Grant Agreement(s) with the Florida Department of Transportation, and directing the City’s Budget Office to include the FDOT award(s) in a Budget Amendment resolution to be scheduled as needed to comply with FDOT capital award requirements.

• Recommendation:

  The City Commission 1) adopt a Resolution required in support of the Regional Transit System (RTS) application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5310 grant for “Free Fare for Seniors,” and for capital assistance to purchase a replacement van; 2) authorize the City Manager or designee to execute related Public Transportation Grant Agreement(s) with the Florida Department of Transportation, subject to approval as to form and legality by the City Attorney.

I.3

2022-686 Community Rating System (CRS) Program for Public Information (PPI) (B)

The PPI is part of the FEMA CRS providing discounts toward flood insurance. The PPI provides a unified plan for targeted flood related outreach within the City of Gainesville.

• Recommendation:

  The City Commission adopt the Resolution, which adopts the Alachua County/City of Gainesville Program for Public Information.

I.4

2022-764 Resolution Accepting Report of Alachua County Board of Canvassers – Run-Off Election 2022 (B) - 2022-764

Resolution No. 2022-764 A resolution of the City Commission of the City of Gainesville, Florida, accepting the report of the Alachua County Board of Canvassers for the City of Gainesville, Florida, run-off election held November 8, 2022; and providing an immediate effective date.

• Recommendation:

  The City Commission adopt the proposed resolution.

J.

ORDINANCES: ADOPTION READING - AFTERNOON (Roll Call Required)

K.

ORDINANCES: SECOND READING - AFTERNOON (Roll Call Required)

L.

ORDINANCES: FIRST READING - AFTERNOON (Roll Call Required)

L.1

2022-758 Ordinance Changing the Method of Calculating Commissioner Salaries (B) 

Ordinance No. 2022-758 An ordinance of the City of Gainesville, Florida; establishing a population-based formula for calculating commissioner salaries similar to the state statute governing county commissioner salaries; removing current provisions regarding salaries in Chapter 2, Article II, Code of Ordinances; providing directions to the codifier; providing a severability clause; providing a repealing clause; and providing an immediate effective date.

• Recommendation:

  The City Commission adopt the proposed ordinance.

M.

COMMISSION COMMENT

4:30 - 5:30 PM Dinner Break

N.

CALL TO ORDER - 5:30 PM

O.

PLEDGE OF ALLEGIANCE

P.

PROCLAMATIONS & SPECIAL RECOGNITIONS

P.1

2022-746 World AIDS Day (B)

• Recommendation:

  Director of Unspoken Treasure Society Regina Livingston, Director of PEP Marvene Edwards, and LTAI CHW of Let’s Talk About It, Natalie Davis Douglas to accept the proclamation.

Q.

EARLY PUBLIC COMMENT ON AGENDA ITEMS

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment during later agenda items.

R.

RESOLUTIONS - ROLL CALL REQUIRED

 (Required by state law to be heard at 5:00 pm or later)

R.1

2022-750 Second Budget Amendment to the FY 2023 General Government Financial and Operating Plan Budget (B) - 2022-750

A Resolution of the City Commission of the City of Gainesville, Florida; relating to its general government budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023; amending Resolution No. 2022-265, by making certain adjustments to the General Government Financial and Operating Plan Budget; and providing an immediate effective date.

• Recommendation:

  City Commission adopt the proposed resolution.

S.

BUSINESS DISCUSSION ITEMS

T.

PUBLIC HEARINGS (Including Planning Petitions)

U.

ORDINANCES : ADOPTION READING - EVENING (Roll Call Required)

V.

ORDINANCES: SECOND READING - EVENING (Roll Call Required)

W.

ORDINANCES: FIRST READING - EVENING (Roll Call Required)

X.

COMMISSION COMMENT

Y.

 ADJOURNMENT - 10:00 PM OR EARLIER 

If later than 10:00pm, the Commission may waive the rules to extend the meeting or may schedule a date/time to continue the meeting.