City of Gainesville
City Commission Regular Meeting
AGENDA

Thursday, May 04, 2023 at 10:00 A.m. - 7:00 P.m.

City Hall Auditorium

200 East University Avenue

Gainesville, FL 32601

 

Commission Members

Mayor Harvey L. Ward, Jr.

Mayor Pro Tempore Desmon Duncan-Walker (District 1)

Reina Saco (At Large, Seat A)

Cynthia Moore Chestnut (At Large, Seat B)

Ed Book (District 2)

Casey Willits (District 3)

Bryan Eastman (District 4)

 

The City Commission makes policy and conducts City business in an open forum. For information on how to attend the meeting and submit public comment, visit the City Agendas & Meetings website. 

Neighbors are welcome to attend meetings in person. Seating capacity may be limited. Fill out a comment card and give it to the meeting clerk to request to speak. Speakers will be called to share their comments in the order of sign-up.

 

The City Hall Auditorium and Roberta Lisle Kline Conference Room are equipped with hearing loop assistive listening systems. When using your own hearing aid, you must switch your device to Telecoil or “T” mode. If your hearing aid does not have a Telecoil mode, broadcast staff can provide a headset.

 

If you have a disability and need an accommodation in order to participate in this meeting, please contact the Office of Equity and Inclusion at [phone] at least two business days in advance. TTY (Text Telephone Telecommunication Device) users please call 711 (Florida Relay Service). For Speech to Speech (STS) relay, please call 1-877-955-5334. For STS Spanish relay, please call 1-877-955-8773.  For STS French Creole relay, please call 1-877-955-8707.

---

A.

CALL TO ORDER - 10:00 AM 

Agenda Statement: The City of Gainesville encourages civil public speech. The Gainesville City Commission expects each person entering this chamber to treat others with respect and courtesy. Speakers are expected to focus on agenda items under discussion and avoid personal attacks or offensive comments. Threatening language is not allowed. Anyone who repeatedly disrupts the proceedings will be asked to leave. Signs, props, posters, food and drink should be left outside the auditorium.

B.

INVOCATION

Bishop Christopher Stokes, The New Beginning Christian Worship Center, Inc.

C.

ADOPTION OF THE AGENDA

Includes Consent and Regular Agenda Items

D.

CONSENT AGENDA

Approval of Minutes from the April 17, April 19, April 20, and April 24, 2023 Meetings (B)

•  

  Recommendation: The City Commission approve the minutes from April 17, April 19, April 20, and April 24, 2023.

2023-380 ITB Award for Opening and Closing Parks and Cleaning Park Restrooms (B)

Department: Parks, Recreation & Cultural Affairs

Description: Award recommendation to Contractors Enterprises Inc. for opening and closing parks and cleaning park restrooms totaling $157,844.40 for fiscal years 2023 and 2024.

Fiscal Note: Funds have been allocated in the FY 2023 PRCA general fund budget to cover the costs for this maintenance service. The price of the contract is shared between Park Operations, Depot Park, Nature Operations, and Ironwood Golf Course. Funds have been requested in the FY 2024 budget.

• Recommendation: The City Commission: 1) award the contracts to Contractors Enterprises Inc. and Zaharaly Cleaners for opening and closing listed parks and cleaning park and facility restrooms, and 2) authorize the City Manager, or designee, to execute any related contracts, subject to approval by the City Attorney as to form and legality.

2023-404 GCRA Housing Programs Annual Funding Approval (B)

Department: Gainesville Community Reinvestment Area

Description: The GCRA manages several housing programs that are currently under contract. The contracts are one-year contracts, with the option to renew annually. Because each contracts’ value is over $100,000, in order to renew these contracts, the GCRA is required to bring them to City Commission annually.

Fiscal Note: Funding for the programs is allocated in the FY 2023 budget. Funding for FY 2024 is contingent on City Commission approval of the overall City budget for that fiscal year.

• Recommendation: The City Commission approve contract renewals for the listed GCRA housing programs as permitted by each contract.

2023-385 USDA Grant Application for Multifamily Food Waste Pilot Program (B)

Department: Public Works

Description: Request for the Public Works Department to apply for and accept, if awarded, a USDA grant for a multifamily pilot program.

Fiscal Note: The USDA Grant requires the City of Gainesville to provide a 25% match. The City’s match source has been identified in the Solid Waste Fund and will require up to $30,000 over a two-year period.

• Recommendation: The City Commission authorize the City Manager, or designee, to execute the USDA grant application for Multifamily Food Waste Pilot Program, grant award and any other necessary documents, subject to approval by the City Attorney as to form and legality.

2023-399 Florida Department of State, Division of Historical Resources Special Categories Grant Application (NB)

Department: Parks Recreation and Cultural Affairs

Description: Request from the Department of Parks, Recreation and Cultural Affairs (PRCA), Division of Cultural Affairs, to submit the grant and the City accept the grant, if awarded, from the Florida Department of State, Division of Historical Resources.

Fiscal Note: The FY 2025-26 Division of Historic Resources Special Categories grant requires a 1:1 match. Up to $8,000.00 in matching funds will be provided by the Evergreen Cemetery Association of Gainesville, Inc. No additional funds will be necessary to facilitate this request.

• Recommendation: The City Commission to 1) approve the request for the Department of Parks, Recreation and Cultural Affairs (PRCA), Division of Cultural Affairs, to apply for the grant and for the City to accept the grant, if awarded, from the Florida Department of State, Division of Historical Resources, and 2) authorize the City Manager or designee to execute the grant award agreement and other grant-related documents, subject to approval by the City Attorney as to form and legality.

2023-400 Florida Department of State Division of Cultural Affairs General Program Support Multidisciplinary Presenter 2024-2025 (NB)

Department: Parks Recreation and Cultural Affairs

Description: Request from the Department of Parks, Recreation and Cultural Affairs (PRCA) to apply for the grant and for the City to accept the grant, if awarded, from the Florida Department of State, Division of Arts and Culture.

Fiscal Note: The FY 2024-25 General Program Support $150,000 grant requires a 1:1 match. The matching funds will be met by expenses from recurring cultural affairs staffing costs, cultural programming artist fees, event marketing costs for the Hoggetowne Medieval Faire and the Downtown Cultural Series, which includes the Downtown Festival and Art Show, and materials and supplies. No additional funds will be necessary to facilitate this request.

• Recommendation: The City Commission to 1) approve the request for the Department of Parks, Recreation and Cultural Affairs (PRCA) to apply for the grant and the City to accept the grant, if awarded, from the Florida Department of State, Division of Arts and Culture, and 2) authorize the City Manager or designee to execute the grant award agreement and other grant-related documents, subject to approval by the City Attorney as to form and legality.

2023-414 Appointments to the City Commission Advisory Boards and Committees (B)

Department: Office of the City Clerk

Fiscal Note: This action does not have a financial impact.

• Recommendation: The City Commission appoint:
  - Sarah Erekson and Heather Kates to the Gainesville Community Reinvestment Area Advisory Board for terms ending on October 3, 2025.
  - Selena Fernandez to the student seat of the Public Recreation and Parks Board for a term ending on September 30, 2023.

2023-416 Non-Compliance with Attendance Requirements (B)

Department: Office of the City Clerk

Fiscal Note: This action does not have a financial impact.

• Recommendation: The City Commission approve the removal of Jason Hurst from the City Plan Board and Kristyn Lopez from the Cultural Affairs Board, effective immediately.

2023-418 Resignation of Jackie Davis from the SHIP-Affordable Housing Advisory Committee (B)

Department: Office of the City Clerk

Fiscal Note: This action does not have a financial impact.

• Recommendation: The City Commission accepts the resignation of Jackie Davis, effective immediately.

E.

EARLY PUBLIC COMMENT ON AGENDA ITEMS

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment during later agenda items.

F.

BUSINESS DISCUSSION ITEMS - MORNING

2023-403 Gainesville Police Department FY23 2nd Quarter Update (B)

Department: Gainesville Police Department

Description: The Gainesville Police Department will provide an update on events and statistics to the City Commission for the January 1, 2023 through March 31, 2023 time period.

Fiscal Note: N/A

• Recommendation: The City Commission hear the quarterly update.

2023-398 Appointment of a City Commissioner for Annual Meetings of Elected Officials regarding Coordination of Land Use and School Facilities Planning (NB)

Department: Office of the City Clerk

Description: The appointment of a City Commissioner will represent the City to attend the annual meetings regarding the coordination of land use and school facilities planning.

Fiscal Note: This action does not have a financial impact.

• Recommendation: The City Commission appoint a member of the City Commission to represent the city at the annual meetings of elected officials regarding the coordination of land use and school facilities planning.

G.

RESOLUTIONS – MORNING (Roll Call Required) 

(Unless mandated by statute to occur in the evening; may include Advocacy Resolutions and Binding Resolutions)

12:00-1:00 PM Lunch Break

H.

CALL TO ORDER – 1:00 PM

I.

GAINESVILLE HISTORY MOMENT

Vivian Filer

J.

EARLY PUBLIC COMMENT ON AGENDA ITEMS

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment during later agenda items.

K.

GENERAL PUBLIC COMMENT

Members of the public may speak for up to three (3) minutes per meeting on any item not on the agenda. General Public Comment may be submitted in advance by pre-recorded voice message only (see page 2 for details). The General Public Comment period shall not exceed 30 minutes total.

L.

BUSINESS DISCUSSION ITEMS - AFTERNOON

2023-419 Discussion – Interim City Clerk (B)

Department: Office of the City Clerk

Description: In a letter dated April 19, 2023, City Clerk Omichele D. Nattiel-Williams, submitted her resignation to the City Commission for a date certain of June 30, 2023, with an optional period of consultation for up to 90 days after June 30, 2023. The City Commission at the April 20, 2023 meeting requested an item be scheduled to discuss the next steps.

Fiscal Note: This action does not have a financial impact.

• Recommendation: The City Commission discuss and take action deemed necessary.

M.

RESOLUTIONS - AFTERNOON (Roll Call Required)

2023-417 Resolution Establishing a Formula to Determine the Level of the Government Services Contribution from Gainesville Regional Utilities to the General Government General Fund (B)

Department: GRU Budget, Finance, Accounting

Description: This item requests that the City Commission approve the resolution authorizing the components of a formula designed to determine the Government Service Contribution (GSC) from GRU to the General Government General Fund as approved by the General Policy Committee at their meeting of April 13, 2023.

Fiscal Note: The proposed formula will reduce the expense level of the GSC to GRU and the revenue level to the City’s General Fund by more than 50% compared to what is currently budgeted for FY2024. The expense reduction reflected in the GSC will be utilized by GRU to accelerate Net Debt reduction.

• Recommendation: The City Commission approve the resolution authorizing the establishment of a formula to determine the level of the Government Services Contribution from Gainesville Regional Utilities to the General Government General Fund.

N.

ORDINANCES: ADOPTION READING - AFTERNOON (Roll Call Required)

O.

ORDINANCES: SECOND READING - AFTERNOON (Roll Call Required)

2022-747 Rosier Voluntary Annexation Petitions for 12.60 Acres of Property on SW 47th Way (B)

Department: City Attorney

Description: Ordinance No. 2022-747: An ordinance of the City of Gainesville, Florida, annexing approximately 12.60 acres of privately-owned property generally located west of Interstate 75, south of SW Archer Road, east of SW 44^th Street, and north of tax parcel 07240-049-000, as more specifically described in this ordinance, as petitioned for by the property owner(s) pursuant to Chapter 171, Florida Statutes; making certain findings; providing for inclusion of the property in Appendix I of the City Charter; providing for land use plan, zoning, and subdivision regulations, and enforcement of same; providing for persons engaged in any occupation, business, trade, or profession; providing directions to the City Clerk; providing a severability clause; providing a repealing clause; and providing an immediate effective date.

Fiscal Note: The fiscal impacts of this annexation will be addressed in the urban services report.

• Recommendation: The City Commission adopt the proposed ordinance.

2022-707 LD22-000130 Text Amendment Centerline of Street Setback Measurement (B)

Department: City Attorney

Description: Ordinance No. 2022-707: An ordinance of the City of Gainesville, Florida, amending the Land Development Code (Chapter 30 of the City of Gainesville Code of Ordinances) relating to building setbacks being measured from street centerlines by amending Section 30-6.8. – General lot and building requirements; providing directions to the codifier; providing a severability clause; providing a repealing clause; and providing an immediate effective date.

Fiscal Note: None

• Recommendation: The City Commission adopt the proposed ordinance.

2023-76 Gainesville 60 Zoning Change (B)

Department: Office of the City Attorney

Description: Ordinance No. 2023-76: An ordinance of the City of Gainesville, Florida, amending the Zoning Map Atlas by rezoning approximately 21.71 acres of property generally located at 1300 SE 27^th Street, as more specifically described in this ordinance, from Mobile Home (MH) and Residential Single-Family (RSF-3) to Single/Multiple-Family Residential (RMF-5); providing directions to the City Manager; providing a severability clause; providing a repealing clause; and providing an effective date.

Fiscal Note: None

• Recommendation: The City Commission adopt the proposed ordinance.

2023-78 Oak Gate Zoning Amendment (B)

Department: Office of the City Attorney

Description: Ordinance No. 2023-78: An ordinance of the City of Gainesville, Florida, amending the Zoning Map Atlas by rezoning approximately 1.82 acres of property generally located south of NW 29^th Place, west of NW 9^th Street, and east of NW 10^th Street, as more specifically described in this ordinance, from Planned Development (PD) to Single/Multiple-Family Residential (RMF-5); providing directions to the City Manager; providing a severability clause; providing a repealing clause; and providing an effective date.

Fiscal Note: None

• Recommendation: The City Commission adopt the proposed ordinance.

P.

ORDINANCES: FIRST READING - AFTERNOON (Roll Call Required)

2023-407 Text Change – Tree Mitigation Funds (B)

Department: Office of the City Attorney

Description: Ordinance No. 2023-407: An ordinance of the City of Gainesville, Florida, amending Section 30-8.7 – Permits for Tree Removal; Mitigation of the Land Development Code (Chapter 30 of the City of Gainesville Code of Ordinances) regarding tree mitigation payment, as more specifically described in this ordinance; providing directions to the codifier; providing a severability clause; providing a repealing clause; and providing an immediate effective date.

Fiscal Note: N/A

• Recommendation: The City Commission adopt the proposed ordinance.

Q.

COMMISSION COMMENT

4:30 - 5:30 PM Dinner Break

R.

CALL TO ORDER - 5:30 PM

S.

PLEDGE OF ALLEGIANCE

Eastside High School Navy JROTC

T.

PROCLAMATIONS & SPECIAL RECOGNITIONS

2023-413 National Arab American Heritage Month (B)

Department: Office of the City Clerk

• Recommendation: To be presented to Laila Fakhoury.

2023-415 Youth Week (B)

Department: Office of the City Clerk

• Recommendation: To be presented to Louis Mallory.

U.

EARLY PUBLIC COMMENT ON AGENDA ITEMS

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment during later agenda items.

V.

RESOLUTIONS - ROLL CALL REQUIRED

 (Required by state law to be heard at 5:00 pm or later)

W.

BUSINESS DISCUSSION ITEMS - EVENING

2023-387 Project Manager Contract for East Gainesville Transformational Projects (B)

John Gilreath

This is an incorrect, highly suspect MOSS (method of source selection); numerous firms have provided similar services to the GCRA and in the surrounding areas. This is an extraordinary fee for work that should be performed by current GCRA staff. This is also work that could be performed under the City existing professional services contract; the City should offer a fair, competitive solicitation under the current CNA contract or issue an open RFQ.

Department: Gainesville Community Reinvestment Area

Description: The City has several transformational projects underway for East Gainesville. This contract will provide the City with a dedicated Project Manager for the following projects: Eastside Health and Economic Development Initiative (EHEDI), the NE 8^th Avenue & Waldo Road, and the Power District.

Fiscal Note: This contract is for a not to exceed amount of $375,000 over two fiscal years. Funds are available in the GCRA under the EHEDI Project, the NE 8^th Avenue & Waldo Road Project and the Power District Project.

• Recommendation: The City Commission: 1) approve the contract for project management; and 2) authorize the City Manager, or their designee, to execute the contract subject to approval by the City Attorney, or designee, as to form and legality.

X.

PUBLIC HEARINGS (Including Planning Petitions)

Y.

ORDINANCES: ADOPTION READING - EVENING (Roll Call Required)

Z.

ORDINANCES: SECOND READING - EVENING (Roll Call Required)

AA.

ORDINANCES: FIRST READING - EVENING (Roll Call Required)

AB.

COMMISSION COMMENT

AC.

 ADJOURNMENT - 10:00 PM OR EARLIER 

If later than 10:00pm, the Commission may waive the rules to extend the meeting or may schedule a date/time to continue the meeting.