City of Gainesville
City Commission Regular Meeting
AGENDA

-
City Hall Auditorium
200 East University Avenue
Gainesville, FL 32601

 

Commission Members

Mayor Harvey L. Ward, Jr.

Mayor Pro Tempore Desmon Duncan-Walker (District 1)

Reina Saco (At Large, Seat A)

Cynthia Moore Chestnut (At Large, Seat B)

Ed Book (District 2)

Casey Willits (District 3)

Bryan Eastman (District 4)

 

The City Commission makes policy and conducts City business in an open forum. For information on how to attend the meeting and submit public comment, visit the City Agendas & Meetings website. 

Neighbors are welcome to attend meetings in person. Seating capacity may be limited. Fill out a comment card and give it to the meeting clerk to request to speak. Speakers will be called to share their comments in the order of sign-up.

 

The City Hall Auditorium and Roberta Lisle Kline Conference Room are equipped with hearing loop assistive listening systems. When using your own hearing aid, you must switch your device to Telecoil or “T” mode. If your hearing aid does not have a Telecoil mode, broadcast staff can provide a headset.

 

If you have a disability and need accommodation in order to participate in this meeting, please contact the Office of Equity and Inclusion at (352) 334-5051 at least two business days in advance. TTY (Text Telephone Telecommunication Device) users please call 711 (Florida Relay Service). For Speech to Speech (STS) relay, please call 1-877-955-5334. For STS Spanish relay, please call 1-877-955-8773.  For STS French Creole relay, please call 1-877-955-8707.

A.
CALL TO ORDER

  

Agenda Statement: The City of Gainesville encourages civil public speech. The Gainesville City Commission expects each person entering this chamber to treat others with respect and courtesy. Speakers are expected to focus on agenda items under discussion and avoid personal attacks or offensive comments. Threatening language is not allowed. Anyone who repeatedly disrupts the proceedings will be asked to leave. Signs, props, posters, food, and drink should be left outside the auditorium.


 

B.
INVOCATION

  

Pastor Gerard Duncan, Prayers by Faith Outreach Ministries

C.
ADOPTION OF THE AGENDA

  

Includes Consent and Regular Agenda Items


 

D.
CONSENT AGENDA

  

1.
Approval of Minutes from the October 26, 2023 City Commission Meeting (B)

This item has attachments.  

  • Recommendation: The City Commission approve the minutes from the October 26, 2023 meeting.

2.
2023-1045 Maintenance Maps to be Filed – Various Locations (B)

This item has attachments.  

Department: Public Works


Description: Request for the City Commission to authorize the Mayor and City Clerk’s signatures on maintenance maps to be recorded in the public records.


Fiscal Note: The cost to record the maintenance maps is included in the Public Works Department FY 2024 operating budget. The estimated cost for recording the maps in this agenda item is $195.

  • Recommendation: The City Commission authorizes the Mayor and City Clerk to sign and record Maintenance Maps for 1) Northwest 5th Street at Northwest 7th Avenue (Southeast quadrant of the intersection), 2) A portion of Northeast 16th Terrace between Northeast 6th Place & Northeast 5th Place, 3) A portion of Northeast 19th Street between Northeast 7th Avenue & Northeast 3rd Avenue, 4) A portion of Northwest 9th Avenue (Pistol Alley) between North Main Street & Northwest 2nd Street, and 5) A portion of Southeast 9th Street & Southeast 8th Avenue between Southeast 8th Street & Southeast 9th Avenue.

3.
2023-1075 Edward Byrne Memorial Justice Assistance Grant Program FY 2021 and FY 2022 Local Solicitations (B)

This item has attachments.  

Department: Gainesville Police Department


Description: Requesting retroactive City Commission acceptance of the FY 2021 and FY 2022 Edward Byrne Memorial Justice Assistance Grants.


Fiscal Note: There is no match requirement with the General Fund. If approved by the Commission, the City will receive approximately $160,556 in grant revenue ($78,053.00 for FY 2021 and $82,503.00 for FY 2022).

  • Recommendation: The City Commission (1) accept the Edward Byrne Memorial Justice Assistance Grant Program FY 2021 and FY 2022 Local Solicitations, and (2) authorize the City Manager to execute Certifications & Assurances by the Chief Executive of the Applicant Government, and any other necessary forms/documents, subject to review by the City Attorney as to form and legality.

4.
2023-1084 Community Health FY23 COCLI Grant Application (B)

This item has attachments.  

Department: Gainesville Fire Rescue


Description: Requesting retroactive Commission approval to authorize the City Manager or designee to submit an application and, if awarded, to accept funding from the University of Baltimore for the FY23 Combating Overdose through Community-Level Intervention Initiative (COCLI) Grant.


Fiscal Note: This is a reimbursement grant that requires no match. The amount will be determined at the time of the award. The project amount is not to exceed $70,000.

  • Recommendation: The City Commission authorize the City Manager, or their designee, to apply for the University of Baltimore FY23 Combating Overdose through Community-Level Intervention Initiative (COCLI) grant, accept the grant if awarded, and execute the grant application and any other necessary documents, subject to approval by the City Attorney as to form and legality.

5.
2023-1068 Eastside/Cornerstone Infrastructure Project (B)

This item has attachments.  

Department: Gainesville Community Reinvestment Area


Description: Recommendation for the Gainesville City Commission to award Invitation to Bid (ITB) No. GCRA-240010-DH in the amount of $3,074,515.00 to Andrews Paving, Inc. for the construction of SE 6th Avenue Extension, SE 20th Street, from Hawthorne Road to SE 8th Avenue.


Fiscal Note: Funding for this project will be provided by the Gainesville Community Reinvestment Area Fund in the amount of $3,074,515.00 and up to ten percent (10%) contingency in the amount of $307,451.50, for a total of $3,381,966.50 for construction with Andrew’s Paving, and $439,635.00 for the construction engineering and inspection services with CHW.

  • Recommendation: City Commission: 1) Award Bid No. GCRA-240010-DH in the amount of $3,074,515.00, and up to ten percent (10%) contingency in the amount of $307,451.50, for a total of $3,381,966.50 to Andrews Paving, Inc.; 2) Authorize the City Manager or designee to enter into a Construction Agreement with Andrews Paving; and 3) Authorize the City Manager, or designee, to enter into a Task Assignment with Causseaux, Hewett & Walpole, Inc., in the amount of $439,635 for construction engineering & inspection services for the Eastside/Cornerstone Infrastructure Project, subject to approval by the City Attorney as to form and legality.

6.
2023-1105 Lot #10 - Fifth Purchase and Sale Agreement Amendment (B)

This item has attachments.  

Department: Office of the City Manager


Description: This item represents the Fifth Amendment to the Lot #10 Purchase and Sale Agreement (PSA). The property owner AMJ Group, Inc. has requested a one-year extension of the terms of the agreement.


Fiscal Note: N/A

  • Recommendation: The City Commission approve the extension request for Lot #10 and authorize the City Manager to execute the Fifth Amendment to Contract for Sale and Purchase for Lot #10 subject to approval by the City Attorney as to form and legality.

7.
2023-1114 Medication Assisted Treatment Grant (B)

This item has attachments.  

Department: Gainesville Fire Rescue


Description: Requesting retroactive approval from the Commission to apply for, and accept, if awarded, a Medication Assisted Treatment Program Grant from the State of Florida Division of Emergency Preparedness and Community Support.


Fiscal Note: This is a reimbursement grant that requires no match. The amount will be determined at the time of the award. The project amount is not to exceed $500,000.

  • Recommendation: The City Commission: 1) retroactively approve the Medication Assisted Treatment grant application, 2) authorize the City Manager or their designee to accept funding from the State of Florida Division of Emergency Preparedness and Community Support and execute any other necessary documents subject to approval by the City Attorney as to form and legality.

8.
2023-1108 Ironwood Golf Course Budget-to-Actual Analysis for Fiscal Year 2023 (B)

This item has attachments.  

Department: Office of the City Manager


Description: Budget-to-actual analysis for the Ironwood Golf Course for FY 2023, which ended on September 30, 2023. This update is directly responsive to Finding 11: Transparency of Golf Course Operations, of the State Auditor General’s Operational Audit of the City of Gainesville.


Fiscal Note: Based on unaudited financial data for FY 2023 (period ended September 30, 2023), the Ironwood Golf Course operations are projected to experience an estimated operational deficit of $242,543.

  • Recommendation: The City Commission receive a budget-to-actual analysis for the Ironwood Golf Course for FY 2023 (period ended September 30, 2023).

9.
2023-1121 Ratification of Amendment to the Agreement between the International Association of Firefighters (IAFF), Local 2157, Professional Firefighters Bargaining Unit and the City of Gainesville for October 1, 2021 through September 30, 2024 (B)

This item has attachments.  

Department: Human Resources Department


Description: This item is to ratify amendments to the three-year successor agreement between the City and the IAFF Professional Firefighters Bargaining Unit.


Fiscal Note: The expectation from this amendment is that it will allow the department to better control overtime costs and a savings should be realized by the City with the reduction of paid parental leave. Funding for any additional cost has been included in the FY24 budgeted payroll for GFR.

  • Recommendation: The City Commission ratify the amendment to the Agreement between the International Association of Firefighters (IAFF), Local 2157, Professional Firefighters Bargaining Unit and the City of Gainesville, through September 30, 2024.

E.
EARLY PUBLIC COMMENT ON AGENDA ITEMS

  

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.


 

F.
BUSINESS DISCUSSION ITEMS - MORNING

  

1.
2023-1080 Navigating Climate Challenges: Reflecting on Gainesville’s Past, Present and Future (B)

This item has attachments.  

Department: Sustainable Development


Description: An overview of the City of Gainesville’s climate and sustainability initiatives and our actions and goals to reach net zero emissions by 2045.


Fiscal Note: N/A.

  • Recommendation: The City Commission hear a presentation and provide direction as necessary.

2.
2023-523 American Rescue Plan Act (ARPA) Quarterly Update (B)

This item has attachments.  

Department: Office of the City Manager


Description: The City Manager’s Office will provide an update on the American Rescue Plan Act (ARPA) funded projects.


Fiscal Note: Project and administrative expenses are funded by the Coronavirus State and Local Fiscal Recovery Funds allocated to the City of Gainesville by the American Rescue Plan Act of 2021. The City received its first half of the $32.4 million allocation ($16.2 million) on June 14, 2021 and the second tranche on June 16, 2022. Through September 30, 2023, $10.9 million, or 33.8% of the total ARPA grant, has been spent.

  • Recommendation: The City Commission hear an update from staff on project progress.

G.
RESOLUTIONS – MORNING (Roll Call Required) 

  

Unless mandated by statute to occur in the evening; may include Advocacy Resolutions and Binding Resolutions.


 

12:00-1:00 PM Lunch Break

H.
CALL TO ORDER

  

I.
GAINESVILLE HISTORY MOMENT

  

Ms. Donna Waller

J.
EARLY PUBLIC COMMENT ON AGENDA ITEMS

  

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.


 

K.
GENERAL PUBLIC COMMENT

  

Members of the public may speak for up to three (3) minutes per meeting on any item not on the agenda. General Public Comment may be submitted in advance by pre-recorded voice message only. The General Public Comment period shall not exceed 30 minutes total.


 

L.
BUSINESS DISCUSSION ITEMS - AFTERNOON

  

1.
2023-1115 Community Land Trust Update (B)

This item has attachments.  

Department: Housing and Community Development


Description: Bright Community Trust will present information about the Community Land Trust, and Bright Community Trust’s progress in establishing the Community Land Trust in Gainesville.


Fiscal Note: Funding in the amount of $1 million for the Community Land Trust Initiative has been allocated through the American Rescue Plan Act.

  • Recommendation: The City Commission hear the presentation from Bright Community Trust and take any actions deemed appropriate.

2.
2023-1087 Appointments to the City Plan Board and Historic Preservation Board (B)

This item has attachments.  

Department: Office of the City Clerk


Fiscal Note: This item has no fiscal impact.

  • Recommendation: The City Commission discuss the appointments to the City Plan Board and Historic Preservation Board and take appropriate action.

3.
2023-1118 Chapter 15 Noise Ordinance (B)

This item has attachments.  

Department: Gainesville Police Department


Description: Chapter 15 Noise Ordinance Evaluation

Fiscal Note: Should the City Commission direct staff to hire an outside acoustics expert to evaluate noise levels, there will a fiscal impact to be determined at a later date along with a funding source.

  • Recommendation: The City Commission direct staff on next steps to update the noise ordinance.

4.
2023-1138 Agreement between the City of Gainesville, the Alachua County Sheriff and Alachua County for a Combined Communications Center (B)

This item has attachments.  

Department: Gainesville Police Department


Description: Interlocal Agreement between the City of Gainesville, the Alachua County Sheriff and Alachua County for a Combined Communications Center.


Fiscal Note: $5,222,274 is budgeted for the Combined Communications Center for FY24.

  • Recommendation: The City Commission approve the request to enter into the Interlocal Agreement with the Alachua County Sheriff and Alachua County, and authorize the Mayor to execute the Interlocal Agreement, and any other required documents, subject to approval by the City Attorney as to form and legality.

M.
RESOLUTIONS - AFTERNOON (Roll Call Required)

  

1.
2023-1076 Resolution for Grant Agreement for the University Avenue Complete Streets Project (B)

This item has attachments.  

Department: Transportation


Description: Request for the City Commission to adopt a Resolution to enter into a grant agreement with the Florida Department of Transportation for the University Avenue Complete Streets Project from NW 34th Street to SE 31st Street.


Fiscal Note: Florida Department of Transportation is providing approximately $1.5 million in funding for the design phase of the University Avenue Complete Streets Project. The City will be required to front the design cost and will be reimbursed for expenditures up to aforementioned amount. The City will be responsible for any cost or staff time above this amount in the event Florida Department of Transportation is unable to provide additional funding. This funding is in addition to the $8 million grant received from the U.S. Department of Transportation for the construction phase through the Safe Streets and Roads for All Program and its associated $2 million local match.

  • Recommendation: 1) City Commission adopt the proposed Resolution and 2) authorize the City Manager or designee to execute all agreements, and any other necessary documents, on or behalf of the City, with the Florida Department of Transportation for SR 26 (University Avenue) Complete Streets Project, subject to approval by the City Attorney as to form and legality.

2.
2023-1077 Resolution for 49 U.S. Code Chapter 53, Section 5310 Grant Applications (B)

This item has attachments.  

Department: Transportation


Description: Request for the City Commission to adopt a Resolution required in support of the Regional Transit System application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5310 grant for “Free Fare for Seniors,” and for capital assistance to purchase three replacement vans.


Fiscal Note: Funds are allocated in the Department of Transportation, Regional Transit System (RTS) FY 2024 budget to provide the required matches, if either grant is awarded. RTS anticipates requesting approximately $450,000 for the capital assistance grant application, and will use its capital replacement funds for the required 10% match. For the City-County service grant application, RTS will request $200,000; the 50% match for the grant is allocated in the FY 2024 RTS budget through contributions from the City and County for the Age Based Fare Free Program.

  • Recommendation: The City Commission: 1) adopt a Resolution required in support of the Regional Transit System application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5310 grant for “Free Fare for Seniors,” and for capital assistance to purchase a replacement van; and 2) authorize the City Manager or designee to execute related Public Transportation Grant Agreement(s) with the Florida Department of Transportation, subject to approval as to form and legality by the City Attorney.

3.
2023-1079 Resolution for 49 U.S. Code Chapter 53, Section 5311 Grant Applications (B)

This item has attachments.  

Department: Transportation


Description: Request for the City Commission to adopt a Resolution required in support of the Regional Transit System application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5311 Grants for Rural Areas Operating Assistance grant. If awarded, this grant will provide assistance with operating costs for rural demand response transportation.


Fiscal Note: If awarded, the grant requires a 50/50 match, provided from the FY 2024 transportation service contract with Alachua County. If awarded, those matching funds are allocated in the Department of Transportation, Regional Transit System FY 2024 budget.

  • Recommendation: The City Commission: 1) adopt a Resolution required in support of the Regional Transit System application for a Florida Department of Transportation 49 U.S. Code Chapter 53, Section 5311 grant for assistance with costs for demand response for rural area transportation service; and 2) authorize the City Manager or designee to execute related Public Transportation Grant Agreement(s) with the Florida Department of Transportation, subject to approval as to form and legality by the City Attorney.

N.
ORDINANCES: ADOPTION READING - AFTERNOON (Roll Call Required)

  

O.
ORDINANCES: SECOND READING - AFTERNOON (Roll Call Required)

  

P.
ORDINANCES: FIRST READING - AFTERNOON (Roll Call Required)

  

1.
2023-827 Vacation of Public Right-Of-Way – Portion of SW 3rd Avenue and SW 1st Street (B)

This item has attachments.  

Department: City Attorney

Description: Ordinance No. 2023-827: An ordinance of the City of Gainesville, Florida, to vacate, abandon, and close a certain public right-of-way generally located in the portion of SW 3rd Avenue and SW 1st Street abutting tax parcels 14557-000-000, 12994-000-000, and 12997-000-000, as more specifically described in this ordinance; providing directions to the City Clerk; providing a severability clause; providing a repealing clause; and providing an effective date.


Fiscal Note: N/A

  • Recommendation: The City Commission adopt the proposed ordinance.

Q.
COMMISSION COMMENT

  
4:30 - 5:30 PM Dinner Break

R.
CALL TO ORDER

  

S.
PLEDGE OF ALLEGIANCE

  

Officer Conner Kruszewski, Officer Brittany McKay, Officer Taryn Roberts, Officer Stephen South, Officer Brandon Vidal, Officer Havis Velesquez, Sergeant John Mazzuca, Officer Michael Henderson, Officer Ethan Sevor, FST John Holt

T.
PROCLAMATIONS & SPECIAL RECOGNITIONS

  

U.
EARLY PUBLIC COMMENT ON AGENDA ITEMS

  

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.


 

V.
RESOLUTIONS - EVENING (Roll Call Required)

  

 Required by state law to be heard at 5:00 pm or later.


 

1.
2023-1069 Seventh Budget Amendment to the FY 2023 General Government Financial and Operating Plan Budget (B)

This item has attachments.  

Department: Office of Management and Budget


Description: A Resolution of the City Commission of the City of Gainesville, Florida; relating to its general government budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023; amending Resolution No. 2022-265, as amended by Resolution No. 2022-622, Resolution No. 2022-750, Resolution No. 2023-140, Resolution No. 2022-668, and by Resolution No. 2023-775 by making certain adjustments to the General Government Financial and Operating Plan Budget; and providing an immediate effective date.


Request for the City Commission to approve the statutorily required final budget amendment for the General Government Financial and Operating Plan to reflect final revenue and expenditure appropriations for FY 2023 (period ended September 30, 2023).


Fiscal Note: The recommended amendments are funded either by increases in revenue appropriations or offset by decreases in expenditures.

  • Recommendation: The City Commission adopt the proposed resolution.

W.
BUSINESS DISCUSSION ITEMS - EVENING

  

1.
2023-598 Advisory Board and Committee Reports (B)

This item has attachments.  

Department: Office of the City Commission


Description: The City Plan Board Annual Report will be presented by the Chair.


Fiscal Note: This item does not have a fiscal impact.

  • Recommendation: The City Commission hear a presentation and take action deemed necessary.

X.
PUBLIC HEARINGS (Including Planning Petitions)

  

1.
2023-826 - Land Use Change - 0.16 Acres of Property Located at 1222 NW 16th Avenue (B)

This item has attachments.  

Department: City Attorney

Description: Ordinance No. 2023-826: An ordinance of the City of Gainesville, Florida, amending the Future Land Use Map of the Comprehensive Plan by changing the land use category of approximately 0.16 acres of property generally located at 1222 NW 16th Avenue, as more specifically described in this ordinance, from Single-Family (SF) to Mixed-Use Office/Residential (MOR); providing directions to the City Manager; providing a severability clause; providing a repealing clause; and providing an effective date.


Fiscal Note: N/A

  • Recommendation: The City Commission adopt the proposed ordinance.

2.
2023-825 - Quasi-Judicial - Rezoning 0.16 Acres of Property Located at 1222 NW 16th Avenue (B)

This item has attachments.  

Department: City Attorney

Description: Ordinance No. 2023-825: An ordinance of the City of Gainesville, Florida, amending the Zoning Map Atlas by rezoning approximately 0.16 acres of property generally located at 1222 NW 16th Avenue, as more specifically described in this ordinance, from Residential Single-Family (RSF-1) to Urban 4 (U4); providing directions to the City Manager; providing a severability clause; providing a repealing clause; and providing an effective date.


Fiscal Note: N/A

  • Recommendation: The City Commission adopt the proposed ordinance.

Y.
ORDINANCES: ADOPTION READING - EVENING (Roll Call Required)

  

Z.
ORDINANCES: SECOND READING - EVENING (Roll Call Required)

  

AA.
ORDINANCES: FIRST READING - EVENING (Roll Call Required)

  

AB.
COMMISSION COMMENT

  

AC.
ADJOURNMENT

  

If later than 10:00 pm, the Commission may waive the rules to extend the meeting or may schedule a date/time to continue the meeting.

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