City of Gainesville
City Commission Regular Meeting
AGENDA

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City Hall Auditorium
200 East University Avenue
Gainesville, FL 32601

 

Commission Members

Mayor Harvey L. Ward, Jr.

Mayor Pro Tempore Bryan Eastman (District 4)

James Ingle (At Large, Seat A)

 Cynthia Moore Chestnut (At Large, Seat B)

Desmon Duncan-Walker (District 1)

Ed Book (District 2)

Casey Willits (District 3)

 

The City Commission makes policy and conducts City business in an open forum. For information on how to attend the meeting and submit public comment, visit the City Agendas & Meetings website

Neighbors are welcome to attend meetings in person. Seating capacity may be limited. Fill out a comment card and give it to the meeting clerk to request to speak. Speakers will be called to share their comments in the order of sign-up.

 

The City Hall Auditorium and Roberta Lisle Kline Conference Room are equipped with hearing loop assistive listening systems. When using your own hearing aid, you must switch your device to Telecoil or “T” mode. If your hearing aid does not have a Telecoil mode, broadcast staff can provide a headset.

 

If you have a disability and need accommodation in order to participate in this meeting, please contact the Office of Equity and Inclusion at (352) 334-5051 at least two business days in advance. TTY (Text Telephone Telecommunication Device) users please call 711 (Florida Relay Service). For Speech to Speech (STS) relay, please call 1-877-955-5334. For STS Spanish relay, please call 1-877-955-8773.  For STS French Creole relay, please call 1-877-955-8707.


A.

  

Agenda Statement: The City of Gainesville encourages civil public speech. The Gainesville City Commission expects each person entering this chamber to treat others with respect and courtesy. Speakers are expected to focus on agenda items under discussion and avoid personal attacks or offensive comments. Threatening language is not allowed. Anyone who repeatedly disrupts the proceedings will be asked to leave. Signs, props, posters, food, and drink should be left outside the auditorium.

B.

  

Pastor Chipper Flaniken, City Church of Gainesville

C.

  

Includes Consent and Regular Agenda Items

D.

  

Department: Office of the City Clerk


Description: The Joint City/County special meeting dates for 2025 are proposed below.


Monday, March 24, 2025 at 1:00 p.m. - County Hosting


Tuesday, June 17, 2025 at 1:00 p.m. - City Hosting


Monday, September 15, 2025 at 1:00 p.m. - County Hosting


Wednesday, December 10, 2025 at 1:00 p.m. - City Hosting


Fiscal Note: This item has no fiscal impact.

  • Recommendation: The City Commission review and take action deemed necessary for the 2025 Joint City/County Special Meetings.

Department: City Auditor


Description: Parks, Recreation and Cultural Affairs Department manages more than 3,200 acres of parks, recreation spaces, natural areas, and community centers for the City of Gainesville. The department charges a fee for some of the services it provides to the public. The objective of this audit was to evaluate internal controls for billing and collections processes and merchant account handling in Parks, Recreation, and Cultural Affairs.


Fiscal Note: N/A

  • Recommendation: The City Commission accept the City Auditor’s report, as approved and recommended by the Audit Committee.

Department: City Auditor


Description: The City of Gainesville processes sensitive data and confidential information. That information is protected under the law, and cannot be publicly discussed pursuant to Section 119.0725(2), Florida Statutes. The objective of this audit was to assess compliance with applicable laws and regulations.


Fiscal Note: N/A

  • Recommendation: The City Commission accept the City Auditor’s report, as approved and recommended by the Audit Committee.

Department: City Auditor


Description: The Office of the City Auditor’s core activities include auditing, investigating cases of fraud, waste, and abuse, and conducting post-audit reviews. It is important that the status of those activities is reported to the Audit Committee. The City Auditor Quarterly Update summarizes the core activities undertaken by the Office of the City Auditor, including audits completed, audits in progress, post-audit reviews, and other activities.


Fiscal Note: N/A

  • Recommendation: The City Commission accept the City Auditor’s Quarterly Report, as approved and recommended by the Audit Committee.

Department: Wild Spaces & Public Places


Description: Request for City Commission approval to amend a task assignment to add additional design services to the Tom Petty Park Pickleball Project. The design of the Tom Petty Park Pickleball Project is by Kimley-Horn and Associates, Inc.


Fiscal Note: The additional services cost $38,570.00 which result in a revised total project cost of $200,090.00. Funds in the amount of $38,570.00 are available for professional design services from the Wild Spaces Public Places FY 2025 budget for this project.

  • Recommendation: The City Commission 1) approve the amendment for additional design services and 2) authorize the City Manager or designee to execute all contract documents and other necessary documents, subject to approval by the City Attorney as to form and legality.

Department: Public Works


Description: Request for the City Commission to approve a Memorandum of Understanding with Gainesville Regional Utilities for a real property asset transfer for the Fire Rescue Administration site at the Catalyst Building located in the Power District.


Fiscal Note: The negotiated price for the real property transfer is $156,500 which is the appraised value. Funds for the transfer are available in the Streets, Stations and Strong Foundations Fund.

  • Recommendation: The City Commission authorize the City Manager or designee to execute a Memorandum of Understanding with Gainesville Regional Utilities, and any other documents required, subject to approval by the City Attorney as to form and legality, to transfer 0.40 acres of Tax Parcel 12720-000-000 from a Gainesville Regional Utilities asset to a General Government asset in consideration of $156,500.

Department: Wild Spaces & Public Places


Description: Request for City Commission’s approval to enter into four Memorandums of Understanding Between Gainesville Regional Utilities and the City of Gainesville for construction, use and maintenance of multi-use paths within GRU’s utility right-of-way.


Fiscal Note: These new multi-use path projects will result in additional operations and maintenance expenses which will be supported with Wild Spaces & Public Places funding.

  • Recommendation: The City Commission 1) approve the memorandums of understanding and 2) authorize the City Manager or designee to execute all memorandum documents and other necessary documents, subject to approval by the City Attorney as to form and legality.

Department: Office of Communications & Marketing


Description: An informational report to summarize upcoming events of interest to the City Commission.


Fiscal Note: There is no fiscal impact.

  • Recommendation: The City Commission receive the informational list.

Department: Office of the City Clerk


Fiscal Note: This item has no fiscal impact.

  • Recommendation: The Commission appoint Aymee Cepeda-Ginard, Jamie Bell and Helen Warren to the SHIP Affordable Housing Advisory Committee for a term expiring December 31, 2026.

Department: City Attorney


Description: On June 26, 2021, Ms. Decide, the Plaintiff in this matter, was driving south on Main Street and was near the Popeye’s Chicken in the vicinity of North 14th Avenue. If this matter were to proceed to trial, her attorneys would argue that, at that time and place, she was rear-ended by a City of Gainesville Public Works dump truck, and that this collision did major damage to her vehicle and resulted in permanent injuries. Following this collision, she underwent chiropractic care and pain management, including epidural steroid injections and nerve ablations, and was diagnosed with bulging discs in her spine. Should the matter proceed to trial, her attorneys would urge that she has sustained $73,758.48 in past medical damages, and that she would furthermore be entitled to damages for future medical costs as well as past and future pain and suffering.


The City’s liability limit is $200,000 per the application of Florida’s limited waiver of sovereign immunity contained in section 768.28, Florida Statutes. As a result of settlement negotiations reached as a result of court-ordered mediation, Plaintiff has agreed to accept $100,000.00 in full and final settlement of the claim. Should the matter proceed to trial, a jury would likely be able to consider the cost of Ms. Decide’s past medical expenses, along with her claims of future medical expenses, as well as past and future pain and suffering. It is the recommendation of the City Attorney’s Office and the Risk Management Department that the City settle the claim for $100,000.00 and avoid the risk of greater liability at trial.


Fiscal Note: Funds are available in the City’s General Insurance Fund.

  • Recommendation: The City Commission 1) approve the terms of the settlement reached at court-ordered mediation; and 2) authorize the City Attorney to settle the claim of Sara Decide v. City of Gainesville; Case No. 2023-CA-1484; Eighth Judicial Circuit, in and for Alachua County, Florida.

Department: Wild Spaces & Public Places


Description: Request for the City Commission to approve change order #1 with MKM Quality Construction, Inc. for additional work associated with the Boardwalk Replacement at Alfred A. Ring Nature Park project.


Fiscal Note: Funds in the amount of $52,742.00 are available for the Boardwalk Replacement at Alfred A. Ring Nature Park project from the Wild Spaces & Public Places Fund.

  • Recommendation: The City Commission 1) approve change order #1 with MKM Quality Construction, Inc. in the amount of $52,742.00 and 2) authorize the City Manager, or their designee, to execute all contract documents and other necessary documents, subject to approval by the City Attorney as to form and legality.

Department: Department of Sustainable Development


Description: Request for City Commission to accept a $50,000 State Grant for the purposes of hiring a Historic Preservation Architect to prepare an Architectural Assessment of the Federal Post Office/Hippodrome Theater.


Fiscal Note: This is a grant for $50,000 with no match requirement for the City.

  • Recommendation: The City Commission accept the $50,000 grant from the State for an Architectural Assessment Report of the Federal Post Office Building/Hippodrome Theater.

Department: Gainesville Fire Rescue


Description: Request for the Commission to accept funding from the Children’s Trust of Alachua County to support the City’s gun violence prevention programming.


Fiscal Note: The Children’s Trust of Alachua County has committed to provide $205,150 to the City.

  • Recommendation: The Commission 1) accept funding not to exceed $205,150.00; and authorize the City Manager or designee; 2) enter into an agreement with the Children’s Trust of Alachua County to memorialize the funding allocation; and 3) execute necessary documents subject to approval by the City Attorney as to form and legality.

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.

Department: Wild Spaces & Public Places


Description: Update on the Proposed 2025-2027 Wild Spaces & Public Places Work Plan.


Fiscal Note: The Wild Spaces Public Places half-cent sales tax was approved by voters in November of 2022 for an additional ten years and is expected to generate $90 million in revenue to the City. The Florida Department of Revenue’s Office of Tax Research has estimated revenues at $8.7 million per year and the City of Gainesville will also receive $3 million from Alachua County to support joint Wild Spaces & Public Places projects that have county-wide impact.

  • Recommendation: The City Commission: 1) hear a presentation, and 2) provide input on the Wild Spaces & Public Places Work Plan to establish priorities for 2025-2027.

Unless mandated by statute to occur in the evening; may include Advocacy Resolutions and Binding Resolutions.

12:00-1:00 PM Lunch Break

H.

  

I.

  

Donna Waller

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.

K.

  

Members of the public may speak for up to three (3) minutes per meeting on any item not on the agenda. General Public Comment may be submitted in advance by pre-recorded voice message only. The General Public Comment period shall not exceed 30 minutes total.

Department: Department of Sustainable Development


Description: The City Commission will hear a presentation on the Gainesville Climate Resiliency Plan, a comprehensive framework designed to guide our community toward achieving its pledged net-zero goal by 2045. The plan is organized into ten chapters, with five focusing on mitigation strategies aimed at reducing greenhouse gas emissions and five dedicated to adaptation strategies that enhance the city's resilience to climate impacts. These chapters provide actionable steps and innovative solutions tailored to Gainesville's unique challenges and opportunities, ensuring a balanced approach to addressing both the causes and consequences of climate change.


Fiscal Note: None

  • Recommendation: The City Commission receive presentation by staff and move toward final adoption.

Department: Transportation


Description: Request for the City Commission to hear a presentation by 1898 & Co., a part of Burns & McDonnell Engineering Company Inc., on the Zero Emission Transition Plan for Regional Transit System (RTS) and approve the plan.


Fiscal Note: This plan was funded with Federal Transit Administration (FTA) funds in the amount of $154,900.00 and approved by City Commission on April 4, 2024 under Agenda Item 2024-274.

  • Recommendation: The City Commission approve the Regional Transit System Zero Emission Transition Plan and authorize Regional Transit System Staff to continue identifying funds to implement the plan.

Department: Transportation


Description: Request for the City Commission to approve a Sixth Amendment to the Master Services Agreement with the University of Florida Board of Trustees and the City of Gainesville Regional Transit System.


Fiscal Note: During the amendment period, the fees payable by the University will be calculated using the rates in effect under the agreement during the month of December 2024.

  • Recommendation: The City Commission authorize the City Manager or designee to execute the Sixth Amendment to the Master Services Agreement with the University of Florida Board of Trustees and the City of Gainesville for Regional Transit System, subject to approval by the City Attorney as to form and legality.

Department: Transportation Department


Description: Request for the City Commission to hear an update on the new terms for the Service Agreement between the University of Florida Board of Trustees and the City of Gainesville Regional Transit System.


Fiscal Note: The parties have been in negotiation for months. During the current amendment period, the fees payable by the University are calculated using the rates in effect under the agreement during the month of December 2024. The current contract is slated to expire at the end of January 2025 unless a contract extension is approved.

  • Recommendation: The City Commission review the proposed terms and authorize the City Manager to finalize and execute a new Master Services Agreement for FY 2025 - FY 2027.

Department: Financial Services


Description: A resolution to enter into grant agreements with the Florida Division of Emergency Management via FEMA for eligible expenses related to Hurricane Debby.


Fiscal Note: FEMA Public Assistant Funds will provide reimbursements to various funding sources expended during the Hurricane Debby Declared State of Emergency in 2024.

  • Recommendation: The City Commission adopt the Resolution which authorizes the City Manager or designee to execute and enter into agreements, grant applications and any other necessary documents with the Florida Division of Emergency Management for Public Assistance and the Public Assistance (PA) related to Hurricane Debby, DR-4806-FL, subject to approval by the City Attorney as to form and legality.

Department: Financial Services


Description: A resolution to enter into grant agreements with the Florida Division of Emergency Management via FEMA for eligible expenses related to Hurricane Helene.


Fiscal Note: FEMA Public Assistant Funds will provide reimbursements to various funding sources expended during the Hurricane Helene Declared State of Emergency in 2024.

  • Recommendation: The City Commission adopt the Resolution which authorizes the City Manager or designee to execute and enter into agreements, grant applications and any other necessary documents with the Florida Division of Emergency Management for Public Assistance and the Public Assistance (PA) related to Hurricane Helene, DR-4828-FL, subject to approval by the City Attorney as to form and legality.

Department: Financial Services


Description: A resolution to enter into grant agreements with the Florida Division of Emergency Management via FEMA for eligible expenses related to Hurricane Milton.


Fiscal Note: FEMA Public Assistant Funds will provide reimbursements to various funding sources expended during the Hurricane Milton Declared State of Emergency in 2024.

  • Recommendation: The City Commission adopt the Resolution which authorizes the City Manager or designee to execute and enter into agreements, grant applications and any other necessary documents with the Florida Division of Emergency Management for Public Assistance and the Public Assistance (PA) related to Hurricane Milton, DR-4834-FL, subject to approval by the City Attorney as to form and legality.

Department: City Attorney

Description: Ordinance No. 2024-510

An ordinance of the City of Gainesville, Florida, amending Chapter 7 – Cemeteries Sections 7-1, 7-2, 7-5, 7-6, 7-7, 7-11, 7-12, 7-13, 7-16, 7-17, 7-18 and 7-20 to make certain revisions and additions, including to the definitions, provide for natural burials and a pet cemetery, revise rules for disposition and use of cemetery revenues, revise rules for burials, installations, vaults, monuments, memorials, mausoleums, and conduct, and to make other revisions; and providing directions to the codifier; providing a severability clause; providing a repealing clause; and providing an immediate effective date.


Fiscal Note: The updates are expected to increase revenue for Evergreen Cemetery and the City through additional sales.

  • Recommendation: The City Commission adopt the proposed ordinance.

Q.

  
4:30 - 5:30 PM Dinner Break

R.

  

S.

  

Eastside High School - NJROTC

Department: Office of the City Clerk


Description: Special Recognition


Fiscal Note: This item has no fiscal impact

  • Recommendation: To be presented to the 2024 Small Business Mentoring Initiative Participants.

Department: Office of the City Clerk


Description: Proclamation


Fiscal Note: This item has no fiscal impact.

  • Recommendation: To be presented to Dave Conser, City Arborist.

Members of the public who are unable to wait for their agenda item(s) to be called during the meeting may speak during Early Public Comment. Comment is limited to three (3) minutes on one agenda item or five (5) minutes on two or more agenda items. Speaking during Early Public Comment waives the right to comment on later agenda items.

 Required by state law to be heard at 5:00 pm or later.

Department: Public Works


Description: A Resolution to dual-name NE 12th Terrace from NE 23rd Avenue to NE 21st Avenue, “Bishop Walter Camps Sr. Street” in honor of the late Bishop Walter Camps Sr., who tirelessly served his community for more than 50 years.


Fiscal Note: The fiscal impact associated with this request is approximately $1,852.20; this includes the cost of materials, equipment and labor to fabricate and install signage. The funding for this project is available in the Department’s FY 2025 Operating Budget.

  • Recommendation: The City Commission adopt the Resolution to dual name NE 12th Terrace from NE 23rd Avenue to NE 21st Avenue, “Bishop Walter Camps Sr. Street.”

  • The City Commission adopt the Resolution to dual name NE 12th Terrace from NE 23rd Avenue to NE 21st Avenue, “Bishop Walter Camps Sr. Street.”

Department: Human Resources Department


Description: The City Commission evaluate the performance of the Charter Officers from October 1, 2023 - September 30, 2024, and approve pay increases for the Charters.


Fiscal Note: Salary increases for the Charter Officers are budgeted in a personal services contingency account. The cost to provide a 3.0% increase to the Charter Officers as budgeted, and pro-rated for length of service during the evaluation period is approximately $30,790.53. The 3.0% increase was approved in the FY24 budget.

  • Recommendation: The City Commission: 1) review the performance of each Charter Officer; 2) establish appropriate performance ratings; and 3) consider pay increases.

AB.

  

AC.

  

If later than 10:00 pm, the Commission may waive the rules to extend the meeting or may schedule a date/time to continue the meeting.

No Item Selected